Virtual assistant support for coaches whose brains never really switch off.
You know how to do the work. It's the stuff around it that keeps slipping. The emails, the invoices, the follow ups, the systems that only exist in your head. We take all of that off your plate, calmly and without judgement, so you can focus on the work you're actually good at.
This is for you if...
You're brilliant at what you do. But the business side feels like a constant game of catch-up. You might recognise some of this:
- Your inbox is a source of low-level dread
- Invoices go out late, or not at all
- You have systems, sort of, but they live in your head rather than anywhere useful
- You start tasks and get pulled off them before they're done
- You forget things, drop things, and then feel awful about it
You know what needs doing. Getting there is the hard part. That's not a character flaw. That's executive function doing what it does. And it's exactly the kind of thing our team is set up to help with.
What this looks like in practice
The support is practical and shaped around how you actually work, not how a productivity book thinks you should. Here's the kind of thing we typically help with:
- Inbox management and email triage
- Client onboarding and offboarding
- Diary and calendar management
- Sales and marketing support
- Operations and process improvement
- Finance admin (invoicing, chasing payments, expense tracking)
- CRM management and follow ups
- Proposals and document preparation
- Transcription support
Don't see something on the list? Get in touch anyway. The support is always shaped around what you actually need.
Access to Work
If you're neurodivergent and haven't looked into Access to Work, it's worth knowing about. It's a government scheme that can fund support, including your business admin, whether you're applying for the first time or already have a support worker in place.
Find out more about Access to Work →Packages
Steady
For coaches who need the back end running smoothly.
- Diary and scheduling management
- Admin tasks
- Research support
- Website updates
Momentum
For coaches who need to run and grow.
Everything in Steady, plus:
- Social media management
- Copywriting
- Monthly newsletter
- Email sequencing
Full Focus
Everything, built for the ND brain.
Everything in Momentum, plus:
- Weekly accountability check-in
- Four body doubling sessions per month
Every package is tailored to what you actually need, these are starting points, not fixed quotes.
Not sure which is right for you? Let's figure it out together.
Book a clarity call →In their words
“As someone with ADHD, choosing the right VA was really important to me, so I did my due diligence. Kate is efficient, professional and prompt. She fully understands the complexities of ADHD and processes my Access to Work claims in a timely manner.”
“Kate got our customer survey over the line after it had been stuck in planning for some time. She also represented us perfectly at a business event. She responds quickly, gives clear updates, and makes the everyday that much easier.”
Articles that go deeper
You Need Fewer Decisions, Not More Time
Why decision fatigue, not time, is what's draining your week.
Read article →Why Everything Feels Urgent With ADHD
How the ADHD brain ranks tasks - and how good support changes that.
Read article →Body Doubling for Neurodivergent Founders
Built into the Full Focus package. Here's why it works.
Read article →Frequently asked questions
The questions we get asked most often before a clarity call.
Not sure what you need yet?
Start with a Clear Head Session. We'll sort out everything in your head, and you'll see what you could hand over.
Find out moreSound like what you need?
Let's have a chat and figure out whether this is the right fit. No pressure, no hard sell.
Book a call →